Get a complete overview of your project finances from one place.
Learn how to:
Analyse budgeted costs vs. accrued costs
Find all the invoices associated with a project
Create an invoice using a blank template or using existing project details
Create a scheduled & reccurring invoice for a project
Find all costs accrued for a project
Plan & Permission:
Plan: Free CRM, SalesCRM, PM, ERP
Permissions: Projects, Project Actual Costs, Project Invoicing
Where to access project-related finances
To view and manage project related finances:
Navigate to the project listings
Click on a project
You will be directed to the project overview page
Navigate to Finances in the header
Under the Finances tab you can find four tabs - Overview, Invoices listed, Scheduled invoicing, Automatic invoicing, Actual costs
You can get an overview of the project income, costs, margin and other finances of all projects that are part of the same project tree.
The table gives a complete overview of all finances related to each of these projects and sub-projects. Click on a project to view all the sub-projects related to the main project
Total overview bar
Get the financial summary of all projects selected in list.
It is the difference between the total amount invoiced and actual costs accrued.
Income: total amount invoiced
Costs: all costs accrued on the project (hours own costs/internal hours costs, approved bills, approved expenses/travel expenses, manually added costs)
Net Profit: Income - Costs
It is the difference between the total amount invoiced and all costs except own costs.
Note! Exclude hours own costs
Income: total amount invoiced
Costs: costs from approved bills, expenses & travel expenses & manually added costs
Gross Profit: Income - Costs (all costs except own hours)
Total value of active sales quotes subtotal value
This shows the actual costs compared to sales quote budgeted project and gross margin.
Actual project margin: Budgeted project margin - total actual costs
Actual gross margin: Budgeted costs - (approved bills + expenses)
You can view all the invoices associated with this Project in the Invoices listed page. You can view details such as the invoice creation date, due date, and status. To create a new invoice for this project, click on Add Invoice. You can either create an invoice from scratch using a template or invoicing using existing project details.
Scheduled invoicing can be used when a project is invoiced in installments and/or the project has been sold with a contract price. You can use this to follow up on the invoicing estimates for the upcoming months. Read more about how to set up scheduled invoicing here.
The automatic invoicing tool creates invoices and moves them automatically to waiting status. The automatic invoicing feature is perfect for recurring invoices, such as licenses and rent payments. Read more about how to set up automatic invoicing here.
Get an overview of all the costs accrued to the project. To add costs, click on the green Add Cost tab.
Project costs are:
tracked hours (internal hourly rate/h)
approved travel expenses
manually added cost rows